Stolen Vehicle Prevention
13.1 Report of Sale
The dealer must submit the application for registration
section, along with all fees and penalties due for registration or transfer
of registration of the vehicle, to the DMV within 30 days of the date of
sale. [V.C. §4456]
- Retail used motor vehicle dealers must report their sales on the Vehicle
Report of Sale, “Reg. 51”, form. Wholesale used dealers must use
the “Reg. 396” Report of Sale form.
- The Reports of Sale are the property of DMV and must be open to
inspection by DMV at the dealer's established place of business.
[V.C. §§4456, 11714 and 320, C.C.R. §272]
- Storage and security of Reports of Sale
- Dealer must maintain its copy of the Reports of Sale for four
years. [C.C.R. §138] Keep these Reports in numerical (sequential)
order so it is easy to verify none are missing. If you should ever make
an error on a Report of Sale form, do not throw it out! Write “Void”
across it, and keep the original in your files. Start again with the next
Report of Sale in numerical order.
- Dealers must keep the Reports of Sale in a secured place at
all times to prevent them from being stolen or misused. Under current
California law, a dealer may now be held liable for privacy act violations
if the buyer’s or seller’s information is obtained from the
dealer’s records and misused, such as “identity theft.”
In addition, the Board of Equalization will charge you sales tax on all
missing Reports of Sale, (even if there never was a sale!) with the tax
based on the average selling price per vehicle you sold the prior year.
Make sure to guard your Reports of Sale!
- Re-ordering Reports of Sale
When you need to order more Reports of Sale forms, make sure to use
the re-ordering post card DMV provides you each time you receive a new stack
of forms. This post card will expedite your order and you will get the forms
much quicker than if you send a letter.